• Consumer Scam Alerts

Consumer Scams 

Consumers should be wary of solicitations requesting fees ranging from $100 - $500 for services that are offered at our office for a substantially lower cost or at no charge.

Fictitious Business Names

Sonoma County business owners have received solicitations from a private company encouraging them to renew their Fictitious Business Name Statements for a fee of $150.00. Business owners can deal directly with the County Clerk’s Office when filing.

Customers have two options when filing a Fictitious Business Name Statement. With either option, the cost of filing a Fictitious Business Name Statement is $40.00 for the first business name and the first owner name. Each additional name is $9.00. Forms are available in our office and online.

Read more about Fictitious Business Names

Grant Deeds

Sonoma County residents have received solicitations from a private company encouraging them to obtain a certified copy of their property Grant Deed for a fee of $89.00.

Typically the Grant Deed is mailed to the new homeowner after the purchase is finalized. However, the public may request a certified copy for a nominal fee. 

Customers have the following options when requesting a copy of their Grant Deed:
In Person: The cost of an official record is $2.00 per page - for a certified copy, the cost is an additional $2.00 per document.
Payment can be made by cash or check. Credit and debit cards are accepted, although a $2.50 convenience fee is charged with the usage of a card.
By Mail: Look up your property using the Sonoma County Document Records Search to find out how many pages in your deed. For an official record, enclose $2.00 for each page - for a certified copy, enclose an additional $2.00 per document.

Mail your request to:

Attn: Copy Desk      
585 Fiscal Drive Room 103 F
Santa Rosa, CA 95403

Mail processing time is 2 - 3 weeks.

Contact Information

William F. Rousseau

County Clerk-Recorder-Assessor-Registrar of Voters

Business Hours
Monday – Tuesday
8:00 AM – 5:00 PM
8:00 AM – 4:00 PM
Thursday – Friday
8:00 AM – 5:00 PM

Document processing and fee transactions end 30 minutes prior to closing

The Registrar of Voters office is open 8:00 AM - 5:00 PM Monday through Friday


County Clerk-Recorder Office

585 Fiscal Drive

Room 103

Santa Rosa, CA 95403
38.4659106, -122.7251807

Assessor's Office

585 Fiscal Drive
Room 104F
Santa Rosa, CA 95403
38.4659106, -122.7251807

Registrar of Voters

435 Fiscal Drive
Santa Rosa, CA 95403
38.4657357, -122.7251823

Payment Information

Payment Options
Clerk-Recorder accepts payments by cash, checks, credit or debit cards.

Fictitious Business Name Applications and Forms

FBN Statement
Fictitious Business Name Statement Application

FBN Addendum
Fictitious Business Names Addendum Page

FBN Abandonment
Statement of Abandonment of Use of Fictitious Business Name

FBN Withdrawal
Fictitious Business Name Statement of Withdrawal From Partnership

Business Methods
Types of Business Ownership and Structure

Adjudicated Newspapers
List of newspapers authorized to publish public or legal notices.

Public Records Search

Search Records Now

Search Online Index of Sonoma County Public Records
Search Our Online Index of Public Records: Official Public Records, Fictitious Business Names, Professional Registrations, CEQA Filings

Before Searching Older Records

When searching for a record prior to 2010, remember to use abbreviations; after January 1, 2010, search under the exact name of the person or company.

1964-1989 Records Cross-Reference

1990-2010 Record Cross-Reference