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Making a PDF File Accessible - Step by Step

As with any written documentation, PDF files that will be published to County web pages must first be made accessible. If receiving content from 3rd party vendors, it is recommended you insist to those vendors that they provide the document with remediation already completed. (After all, they are in the business of creating documents, and therefore should be able to comply.) Also, avoid documents containing scanned text as they are extremely difficult to remediate for accessibility. 

This information was originally written for Adobe® Acrobat® vX. 

Where necessary, the instructions will specify individual versions. However, whenever possible, the instructions have been genericized to accommodate various versions. 

Ideally, the file will have been made accessible when it was originally created, whether it was created in Microsoft® Word® or Adobe® InDesign®. Regardless, the accessibility of the PDF file must be verified prior to publishing to the Internet, and, if necessary, any remaining issues will need to be remediated.

Contact Information

Web Services Team
Information Systems Department
County of Sonoma
2615 Paulin Drive
Santa Rosa, CA 95403
38.466385, -122.722706

Regulatory Compliance Resources


Some content on this page is saved in alternate format. To view these files, download the following software.

Windows Media Player   Windows Media® Player for Windows, Flip4MAC for MAC OSX
Compressed ZIP Archive   WinZip® for downloading compressed files
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