Historical Records Commission Meeting Minutes December 12, 2017

Members present
Eric Stanley (Chair) 
Katherine Rinehart (Vice-chair) 
Steven Lovejoy 
Joyce Sayed

Members present
John Murphey 

Associate Members present
Tracy Gray, Sonoma County Library Interim Director

1. Call to order 4:06 pm.
2. The November 14, 2017 Historical Records Commission minutes were approved.
3. Budget Discussion
   1. No updates.
4. Strategic Planning Proposal
   1. The contract with BJ Bischoff was signed by the Clerk-Recorder-Assessor, William Rousseau.
   2. Commissioner Rinehart developed a list of stakeholders.
   3. Commissioner Sayed reviewed a draft of the survey with the Commissioners attending the meeting.
   4. A planning retreat is scheduled for January 5th to go over the results of the survey.
5. Finding History Day
   1. The Committee met on December 2nd at the Library to talk about its next steps.
   2. An event on preserving family archives with three speakers in May 2018 is planned.
   3. The committee will meet again January 6th to define the committee's mission and the roles and expectations of committee members.
   4. A history crawl in place of another Finding History Day in October 2018 is in the works.
6. Continuing Business
   1. Changes to Resolution/By-laws
      1. No updates
   2. Historical Records Commission website
      1. No updates.
   3. Research grants program
      1. No updates.
   4. Electronic Records/Onbase
      1. No updates.
   5. Pre-1906 Vital Records
      
      1. No updates.
   6. Archives / Archived Records
      1. The Library is applying for a grant (California Preservation Assessment).
      2. Finding a new home for the Archives may be delayed due to the fires. The current lease may be extended.
7. New Business
   1. The Disaster Preparedness seminar went well.
8. Public Comment
   1. None.
9. Meeting adjourned at 5:18 pm

Next meeting – January 9, 2018, 4:00 pm, Sonoma County Library Annex, Santa Rosa