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Human Resources Recruitment & Classification

Department Selection Process: Pre-Employment Screening

Contact your department's assigned Recruitment and Classification Analyst for assistance preparing for and conducting the department selection pre-employment screening process, which includes:


Typically, department interviews are scheduled to be held five business days following referral of candidates from an eligible employment list. Upon receipt of an eligible list, departments must discuss employment with each available candidate on the list. The only time this is not required is for candidates referred from a transfer or extra-help eligible list.

Department interviews are typically conducted in multiple rounds, consisting of one or more of the following types of interview styles:

  • Panel
  • Peer
  • Work Sample Assessments
  • One on One
  • Initial phone interview (must comply with the Civil Service Rules)

Contact your department’s Human Resources Recruitment and Classification Analyst regarding any question related to the department interview process, the Civil Service Rules, and best practices.

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Background Checks & Reference Checks

Please contact your department’s Human Resources Recruitment and Classification Analyst regarding questions related to Background Checks and Reference Checks.

Background Checks

Background checks are a necessary and important best practice in the hiring process. Per County policy, as a condition of employment, finalists for positions will be required to successfully pass the pre-employment screening requirements established for the position. The requirements are based on the assigned duties and responsibilities of the position.

For further information, please refer to the:

The County’s Background Check Services are currently contracted with Summit Security Services, Inc. Contact your department’s Human Resources Recruitment and Classification Analyst regarding any question related to the SummitScreen Portal including requests for online access and a copy of the “SummitScreen Portal User Guide”.

Reference Checks

Checking references can be conducted at any stage of the department selection process, but must be completed before a conditional job offer is made. Please refer to the Guidelines for Requesting and Providing Employment References for further information. 

Retention Schedule

Background checks and reference checks are to be retained by departments in accordance with the County’s Common Accounting and Administrative Records Retention Schedule. The (CAAR) schedule is located on the County Intranet under Information Systems Department, Records Management, Records & Information Management, Records Retention, Records Retention Schedules.

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Contact Information

Recruitment & Classification

Business Hours
Monday – Friday
8:00 AM – 5:00 PM
575 Administration Drive
Room 116 B
Santa Rosa, CA 95403
38.465237, -122.725363

Background Check Service Agreement

R&C Staff Assignments


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