Western Council of Engineers

Memorandum of Understanding
between the County of Sonoma
and WCE, 2018 - 2019

Table of Contents

Preamble

Article 1: Term

Article 2: Successor Memorandum

Article 3: Recognition

Article 4: Definitions

Article 5: Employee Notification of Representation

Article 6: Rights of Western Council Officers, Representatives, and Members

  • 6.1 Access to Work Locations
  • 6.2 Grievance Processing
  • 6.3 Meeting Space

Article 7 Personnel Files

  • 7.1 Inspection of Personnel Files
  • 7.2 Records That Cannot Be Reviewed
  • 7.3 Consent For Union Representative To Review Records
  • 7.4 Copies of Personnel File Documents

Article 8 Communications

  • 8.1 Messenger Service
  • 8.2 Bulletin Boards
  • 8.3 Memorandum of Understanding – Distribution

Article 9 Dues Check-Off

Article 10 Management Rights

  • 10.1 Reservation of Rights
  • 10.2 County Rights
  • 10.3 Contracting Out Bargaining Unit Work – Council Notice

Article 11 Salaries and Administration of the Salary Schedule

  • 11.1 Salaries
  • 11.2 Salary Upon Employment
  • 11.3 Salary Consideration Upon Reappointment or Return
  • 11.4 Salary Extra Help to Extra Help or Permanent Appointment
  • 11.5 Salary Upon Restoration
  • 11.6 Salary Upon Promotion
  • 11.7 Salary – Upon Promotion - Advanced Salary Step
  • 11.8 Salary Upon Demotion During Probation (Failed Probation)
  • 11.9 Salary Upon Involuntary Demotion
  • 11.10 Salary Upon Voluntary Demotion
  • 11.11 Salary Upon Reappointment from Voluntary Demotion
  • 11.12 Salary Upon Transfer
  • 11.13 Salary Upon Reallocation of Class
  • 11.14 Salary Upon Reclassification of Position - Same Salary
  • 11.15 Salary Upon Reclassification of Position - Higher Salary
  • 11.16 Salary Upon Reclassification of Position - Lower Salary
  • 11.17 Merit Advancement Within Salary Scale
  • 11.18 Salary Upon Advancement Within a Scale
  • 11.19 Effective Date of Merit Increase
  • 11.20 Temporary Assignment to a Higher Class
  • 11.21 Classification Study Requests
  • 11.22 Successor MOU Negotiations
  • 11.23 One-Time, Lump Sum, Non-Recurring And Pensionable Payments
  • 11.24 Labor Management Committee - Total Compensation Study

Article 12 Hours and Overtime

  • 12.1 Purpose of Article 12 (Hours and Overtime)
  • 12.2 Work Schedules
  • 12.3 Overtime Defined
  • 12.4 Overtime Compensated
  • 12.5 Compensatory Time Off (CTO) Accrual
  • 12.6 Payment for Compensatory Time Off (CTO) at Separation
  • 12.7 Assignment of Overtime
  • 12.8 Authorization of Use of Compensatory Time Off (CTO)

Article 13 Compensation Benefits

  • 13.1 Call-Back
  • 13.2 Licensed Land Surveyor Appointed by Board of Supervisors as County Surveyor
  • 13.3 Reimbursement for Professional Licenses

Article 14 Phone Work Compensation

Article 15 Mileage Reimbursement

Article 16 Staff Development & Wellness

  • 16.0 Staff Development Benefit Allowance Program
  • 16.1 County Participation
  • 16.2 Financial Resource Options
  • 16.3 Determining Training Needs
  • 16.4 Continuing Education Courses
  • 16.5 Continuing Education - Approval by Appointing Authority
  • 16.6 In-Service Training - Program Description
  • 16.7 In-Service Training - Financial Resource Options
  • 16.8 Employee Attendance Selection
  • 16.9 Staff Development and Wellness Benefit Allowance Program
  • 16.10 Staff Development and Wellness Benefit Allowance Amounts
  • 16.11 Notary Services
  • 16.12 Non-Grieveable / Non-Arbitrability

Article 17 Tax Deferral Programs

  • 17.1 Deferred Compensation
  • 17.2 Non-Grievability

Article 18 Health and Welfare Benefits For Active Employees

  • 18.1 Active Employee Health Plans
  • 18.2 Enrollment in County- Offered Health (Medical, Dental, Vision, Life Insurance) Plans
  • 18.3 Employee Assistance Program
  • 18.4 Long-Term Disability
  • 18.5 Workers' Compensation Claims Dispute
  • 18.6 Health Benefits During Leaves of Absence - Non-Medical Leaves Without Pay
  • 18.7 Medical / Pregnancy Disability Leave
  • 18.8 Continuation of Health Benefits Coverage
  • 18.9 Part-Time Employees-Health Benefits During Leave of Absence
  • 18.10 COBRA
  • 18.11 Salary Enhancement Plans
  • 18.12 Plan Documents and Other Controlling Documents
  • 18.13 Labor Management Meetings – Health Benefits
  • 18.14 Layoff – Medical Severance Coverage
  • 18.15 Affordable Care Act Reopener

Article 19 Medical Benefits For Future Retirees

  • 19.1 Retiree Medical Coverage
  • 19.2 County Contribution toward Retiree Medical Plans - Employees Hired Before 1/1/2009
  • 19.3 County Contribution toward Retiree Medical Plans - Employees Hired On or After 1/1/2009, Effective 1/1/2009
  • 19.4 Surviving Dependent – County Contribution for Employees Hired Before 1/1/2009
  • 19.5 Surviving Dependents
  • 19.6 Additional HRA - Eligibility

Article 20 Holidays

  • 20.1 Holidays - Paid
  • 20.2 Holidays - Observed
  • 20.3 Holidays - Compensation Full-Time – Employees Not Scheduled to Work
  • 20.4 Holidays - Compensation - Working on Holidays
  • 20.5 Part-Time Employees
  • 20.6 Holidays - Compensation – Employees on Leave Without Pay
  • 20.7 Floating Holiday

Article 21 Vacation

  • 21.1 Vacation - Maximum Accumulation
  • 21.2 Vacation - Part-Time Employees
  • 21.3 Vacation - Accrual
  • 21.4 Vacation – Credit Upon Reappointment
  • 21.5 Vacation Schedules
  • 21.6 Payment for Unused
  • 21.7 Vacation Purchase Plan

Article 22 Sick Leave & Family Leave

  • 22.1 Sick Leave Benefit For Employees in Allocated Positions
  • 22.2 Sick Leave Use
  • 22.3 Required Documentation
  • 22.4 Sick Leave Distribution at Death or Layoff
  • 22.5 Sick Leave Conversion / Distribution at Retirement
  • 22.6 Family Care & Medical Leave
  • 22.7 Leaves of Absence Without Pay - Applies to All Leaves Without Pay
  • 22.8 Paid Parental Leave

Article 23 Compassionate Leave

Article 24 Court Leave

Article 25 Jury Duty

Article 26 No Break In Service

Article 27 Voting

Article 28 Leave Pending Disciplinary Action

Article 29 Leave For Candidates For Public Office - Water Agency

Article 30 Leave Without Pay - Water Agency

  • 30.1 General Provisions
  • 30.2 Work-Related Disability Leave
  • 30.3 Military Service
  • 30.4 Fitness For Duty Examination
  • 30.5 Non-Grievability

Article 31 Discipline Notice and Hearing - Water Agency

  • 31.1 General Provision
  • 31.2 Definitions - Full-Time / Part-Time Employees
  • 31.3 Other Than Full / Part-Time Employees
  • 31.4 Discipline Process

Article 32 Layoff Policy - Water Agency

  • 32.1 Staff Reduction
  • 32.2 Layoff Notice
  • 32.3 Layoff - Appeals

Article 33 Grievance Procedure

Article 34 Employment in More Than One Position

Article 35 Personal Property Reimbursement

Article 36 No Strike

  • 36.1 Full Performance
  • 36.2 Protected Activities - Council
  • 36.3 Written Assurance
  • 36.4 Prohibited Activities - Employee Liability
  • 36.5 Lock-Out - Prohibited During Term

Article 37 Full Understanding, Modification, Waiver

  • 37.1 MOU - Full Understanding
  • 37.2 MOU - Meet and Confer Waiver
  • 37.3 MOU - Modification
  • 37.4 Civil Service Commission Authority
  • 37.5 MOU - Non-Precedent Setting
  • 37.6 Incorporate Side Letters Into MOU

Article 38 Separability

  • 38.1 MOU - Invalidation of Article/Section
  • 38.2 MOU - Full Force and Effect

Article 39 Direct Deposit

Article 40 Special Provisions

  • 40.1 Medical Examinations - Water Agency

Article 41 No Discrimination

Article 42 Retirement Plan

  • 42.1 Retirement – Credit for Prior Public Service
  • 42.2 Retirement – Employees Hired On Or Before December 31, 2012
  • 42.3 Retirement – Employees Hired On Or After January 1, 2013

Article 43 Safety Boots / Shoes

Article 44 Safety Program

Article 45 Reopeners

  • 45.1 Reopeners
  • 45.2 Favored Nations

Article 46 Disaster Leave

Enactment

Appendix A County Grievance Procedure

Appendix B Salary Tables

Contact Information

Human Resources Department
Business Hours
Monday – Friday
8:00 AM – 5:00 PM
Contact us by Phone
Address
575 Administration Drive
Room 116 B
Santa Rosa, CA 95403
38.465237, -122.725363

Labor Negotiation Updates

Bargaining Unit Contacts

Nancy Watson
Executive Director
Phone: (707) 536-1185
watson@wcengineers.org

950 College Ave
Santa Rosa, CA 95404

Google Maps Directions

Download a Printable Version

WCE MOU 2018-2019
(PDF: 1.1 MB)