Sonoma County Public Defender Investigators’ Association

Memorandum of Understanding
between The County of Sonoma
and SCPDIA, Unit 55 and 56,
2018 - 2019

Table of Contents

Preamble

Article 1 Term

  • 1.1 Effective Dates
  • 1.2 Notice for Successor Memorandum

Article 2 Recognition

Article 3 Definitions

  • 3.1 Non-Application
  • 3.2 Definitions
  • 3.3 Fair Labor Standards Act Not Incorporated

Article 4 Management Rights

  • 4.1 Retention of Rights
  • 4.2 Non-grievability of Decision Making Authority
  • 4.3 Exclusive Rights
  • 4.4 Contracting Out

Article 5 Personal Property Reimbursement

  • 5.1 Personal Property Reimbursement Claims
  • 5.2 Personal Property Reimbursement Supplement - Damage to Employee Vehicles

Article 6 Employee Rights

  • 6.1 Personnel Files
  • 6.2 Safety Program 

Article 7 Salaries and Administration of the Salary Schedule

  • 7.1 Salaries
  • 7.2 Salary Upon Employment
  • 7.3 Advanced Step Upon Employment
  • 7.4 Reappointment Consideration
  • 7.5 Extra Help to Permanent Appointment
  • 7.6 Salary Upon Restoration
  • 7.7 Salary Upon Promotion
  • 7.8 Advanced Salary Upon Promotion
  • 7.9 Salary Upon Demotion During Promotion
  • 7.10 Salary Upon Involuntary Demotion
  • 7.11 Salary Upon Voluntary Demotion
  • 7.12 Salary Upon Reappointment From Voluntary Demotion
  • 7.13 Salary Upon Transfer
  • 7.14 Salary Upon Reallocation of Class
  • 7.15 Salary Upon Reclassification of Position - Same Salary
  • 7.16 Salary Upon Reclassification of Position - Higher Salary
  • 7.17 Salary Upon Reclassification of Position - Lower Salary
  • 7.18 Merit Advancement Within Salary Ranges
  • 7.19 Performance Appraisals
  • 7.20 Salary Upon Advancement Within a Range
  • 7.21 Effective Date of Merit Increase
  • 7.22 Salary Upon Temporary Promotion
  • 7.23 Initial Salary Adjustments
  • 7.24 One-Time, Lump Sum, Non-Recurring, Pensionable Payments

Article 8 Special Compensation Benefits

  • 8.1 Special Compensation Premium Pays
  • 8.2 POST Premiums
  • 8.3 Phone Work Compensation

Article 9 Bilingual Pay

Article 10 Mileage Reimbursement

Article 11 Deferred Compensation & Retirement

  • 11.1 Deferred Compensation - Voluntary Program
  • 11.2 Deferred Compensation - County Paid Program
  • 11.3 414(h)(2) Tax Deferred Retirement Contribution
  • 11.4 Retirement - Credit for Prior Public Service
  • 11.5 Retirement - General Employees Hired On Or After January 1, 2013
  • 11.6 Retirement - General Employees Hired On Or Before December 31, 2012
  • 11.7 Employer Pick-Up of Employee's Share of Retirement Contribution - Not Allowed Pursuant to the Public Employees' Pension Reform Act of 2013 (PEPRA)

Article 12 Direct Deposit

Article 13 Hours And Overtime

  • 13.1 Application
  • 13.2 Types of Employment
  • 13.3 Work Schedules
  • 13.4 Flex Time Schedule
  • 13.5 Posting of Work Schedules
  • 13.6 Work Schedule Change
  • 13.7 Statutory Overtime for the Non-Exempt Employee
  • 13.8 Non-Statutory Overtime
  • 13.9 Assignment of Overtime
  • 13.10 Overtime Earned
  • 13.11 Overtime Compensation
  • 13.12 Approval for Compensatory Time Off
  • 13.13 Requests for Compensatory Time Payments
  • 13.14 Compensatory Time Payment at Separation
  • 13.15 Half-Time Pay Provision
  • 13.16 Overtime Not Cumulative
  • 13.17 Non-Applicability of FLSA

Article 14 Call-Back & Standby

  • 14.1 Call-Back
  • 14.2 Standby

Article 15 Health & Welfare Benefits For Active Employees

  • 15.1 Active Employee Health Plans
  • 15.2 Participation in County Offered Health (Medical, Dental, Vision, Life Insurance) Plans
  • 15.3 Employee Assistance Program
  • 15.4 Long-Term Disability (LTD)
  • 15.5 Workers' Compensation Claims Disputes
  • 15.6 Health Benefits During Leaves of Absence - Non-Medical Leaves Without Pay
  • 15.7 COBRA
  • 15.8 Salary Enhancement Plans
  • 15.9 Plan Documents and Other Controlling Documents
  • 15.10 Health And Welfare Benefits Health Care Reform Compliance Reopeners
  • 15.11 Health Reimbursement Arrangement Contribution

Article 16 Medical Benefits For Future Retirees

  • 16.1 Retiree Medical Coverage
  • 16.2 County Contribution Toward Retiree Medical Plans - Employees Hired Before January 1, 2009
  • 16.3 County Contribution Toward Retiree Medical Plans - Employees Hired On or After January 1, 2009
  • 16.4 Surviving Dependent - County Contribution Beginning June 1, 2009 for Employees Hired Before January 1, 2009

Article 17 Holidays

  • 17.1 Paid Holidays
  • 17.2 Scheduled Holidays
  • 17.3 Day Observed
  • 17.4 Compensation for Holidays
  • 17.5 Compensation for Holidays - Day Worked
  • 17.6 Part-Time Employees
  • 17.7 Holiday Pay Maximum
  • 17.8 Holidays - Compensation - Employees on Leave Without Pay

Article 18 Vacation

  • 18.1 Maximum Accumulation
  • 18.2 Part-Time Employees
  • 18.3 Accrual
  • 18.4 Reappointment
  • 18.5 Vacation Schedules
  • 18.6 Payment for Vacation

Article 19 Sick Leave

  • 19.1 Sick Leave Benefit for Employees in Allocated Positions
  • 19.2 Sick Leave Use
  • 19.3 Sick Leave - Documentation
  • 19.4 Restoration of Accrued Sick Leave
  • 19.9 Family Care and Medical Leave

Article 20 Compassionate Leave

Article 21 Non-Duty Court Leave

Article 22 Jury Duty

Article 23 No Break in Service

Article 24 Voting

Article 25 Employment in More Than One Position

Article 26 Staff Development

  • 26.1 Staff Development
  • 26.2 Staff Development and Wellness Benefit Allowance Reimbursement Program
  • 26.3 Reimbursement
  • 26.4 Non-Grievable

Article 27 Grievance Procedure

  • 27.1 Purpose
  • 27.2 Definitions
  • 27.3 Representation
  • 27.4 Initiation Deadline
  • 27.5 Time Limits
  • 27.6 First Step Grievance
  • 27.7 Second Step Grievance
  • 27.8 Second Step Response
  • 27.9 Third Step Grievance
  • 27.10 Third Step Response
  • 27.11 Mediation
  • 27.12 Arbitrable Grievances
  • 27.13 Selection of Arbitrator
  • 27.14 Arbitration Issues
  • 27.15 Arbitrator's Authority
  • 27.16 Binding / Non-Binding Decision
  • 27.17 Arbitrator's Decision Due
  • 27.18 Arbitration Expenses Shared

Article 28 No Strike

  • 28.1 Full Performance of Duties
  • 28.2 Prohibited Activities
  • 28.3 Association Responsibilities
  • 28.4 Written Assurance
  • 28.5 No Lockout

Article 29 Full Understanding, Modification, Acknowledgment

  • 29.1 Full Understanding
  • 29.2 Acknowledgment
  • 29.3 Meet and Confer During Term of Memorandum
  • 29.4 Written Modification Required
  • 29.5 No Limitation on Authority of Civil Service Commission
  • 29.6 Non-Precedence
  • 29.7 Side Letters

Article 30 Invalid Sections

  • 30.1 Invalid Sections
  • 30.2 Separability

Article 31 Voluntary Time Off

Article 32 Disaster Leave

Article 33 Distribution of Memorandum of Understanding and Enactment

  • 33.1 Distribution
  • 33.2 Enactment

Appendix A

Appendix B Departmental Grievance Procedure

Appendix C Voluntary Time-Off (VTO) Program

Contact Information

Human Resources Department
Business Hours
Monday – Friday
8:00 AM – 5:00 PM
Contact us by Phone
Address
575 Administration Drive
Room 116 B
Santa Rosa, CA 95403
38.465237, -122.725363

Labor Negotiation Updates

Bargaining Unit Contacts

Download a Printable Version

MOU 2018-2019
(PDF: 1.0 mb)