Engineers & Scientists of California

Memorandum of Understanding
between the County of Sonoma
and ESC, 2018 - 2019

Table of Contents

Article 1 Preamble

Article 2 Definitions

Article 3 Recognition

Article 4 Term of Memorandum

Article 5 Salaries

  • 5.1 Salary Scales
  • 5.2 Benchmark and Related Classifications
  • 5.3 Salary Increases 
  • 5.4 Hourly Cash Allowance 
  • 5.5 One-Time, Lump Sum, Non-Recurring & Pensionable Payments 
  • 5.6 Comparison Agencies 
  • 5.7 Classification and Compensation Review Committee 

Article 6 Hours of Work and Overtime

  • 6.1 Purpose Of This Article 
  • 6.2 Work Schedules 
  • 6.3 County Work Schedules: Flex-Time & Alternative Work Schedules 
  • 6.4 Posting Of Work Schedules 
  • 6.5 Changes Of Work Schedule 
  • 6.6 Employee Requested Schedule Change 
  • 6.7 FLSA Overtime 
  • 6.8 Overtime: Non-Statutory – Non-Exempt Employee 
  • 6.9 Overtime: Non-Statutory – Exempt Employee 
  • 6.10 Overtime: Non-Statutory – Part-Time Employees
  • 6.11 Overtime Required And Authorized
  • 6.12 Overtime Pay
  • 6.13 Overtime In Cash Or In Compensatory Time
  • 6.14 Employee Choice
  • 6.15 County Choice
  • 6.16 Cash Pay Only
  • 6.17 Approval For Compensatory Time Off
  • 6.18 Accrued Compensatory Time: Payment At Separation
  • 6.19 Overtime: Not Cumulative

Article 7 Staff Development & Wellness

  • 7.1 Staff Development & Wellness Benefit Allowance 
  • 7.2 Continuing Education Leave 
  • 7.3 In-Service Training 
  • 7.4 Staff Development Benefit Allowance Program, Administrative Manual

Article 8 Leaves of Absence

  • 8.1 Vacation 
  • 8.2 Part-Time Vacation Accrual 
  • 8.3 Vacation Accrual Rates 
  • 8.4 Reappointment 
  • 8.5 Vacation Schedule 
  • 8.6 Separation Payment 
  • 8.7 Holidays: Paid 
  • 8.8 Elimination Of Floating Holidays & Holiday Eve Hours 
  • 8.9 Holidays: Observed 
  • 8.10 Holiday Compensation
  • 8.11 Sick Leave Accrual
  • 8.12 Sick Leave Usage
  • 8.13 Sick Leave: Required Documentation
  • 8.14 Sick Leave Conversion / Distribution
  • 8.15 Change in Employment Status: Extra Help to Allocated / Allocated to Extra Help
  • 8.16 Time Off For Voting
  • 8.17 Compassionate Leave
  • 8.18 Court Leave
  • 8.19 Jury Duty
  • 8.20 Disaster Leave
  • 8.21 Leaves of Absence Without Pay Usage Reference Table
  • 8.22 Family Care & Medical Leave
  • 8.23 Family School Partnership Act
  • 8.24 No Break In Service
  • 8.25 Leave Time Off For Donating Blood
  • 8.26 Vacation Savings Plan
  • 8.27 Voluntary Time Off (VTO) Program

Article 9 Health & Welfare Benefits For Active Employees

  • 9.1 Active Employee Health Plan 
  • 9.2 Enrollment In County Offered Health (Medical, Dental, Vision, Life Insurance) Plans
  • 9.3 Employee Assistance Program
  • 9.4 Malpractice Coverage
  • 9.5 Short Term Disability: Payroll Deduction
  • 9.6 Long Term Disability Program
  • 9.7 Workers’ Compensation Claims Dispute
  • 9.8 Health Benefits During Leaves of Absence: Non-Medical Leaves Without Pay
  • 9.9 Medical / Pregnancy Disability Leave
  • 9.10 Continuation Of Health Benefits Coverage
  • 9.11 Salary Enhancement Plans
  • 9.12 Plan Documents & Other Controlling Documents

Article 10 Medical Benefits For Future Retirees

  • 10.1 Retiree Medical Coverage
  • 10.2 County Contribution Toward Retiree Medical Plans: Employees Hired Before January 1, 2009
  • 10.3 County Contribution Toward Retiree Medical Plans: Employees Hired On or After January 1, 2009
  • 10.4 Surviving Dependent: County Contribution for Employees Hired Before January 1, 2009
  • 10.5 Surviving Dependent: County Contribution For Employees Hired On Or After January 1, 2009
  • 10.6 Additional HRA: Eligibility

Article 11 Union Rights and Security

  • 11.1 Fair & Equal Representation
  • 11.2 Agency Shop Service Fee
  • 11.3 Agency Shop: Religious Exemption
  • 11.4 Separation From Unit Exception
  • 11.5 Chargeable Costs
  • 11.6 Non-Chargeable Costs
  • 11.7 Notice Of Agency Shop Service Fee
  • 11.8 Union’s Constitutional Obligations
  • 11.9 Part-Time Employees
  • 11.10 Notice Of New & Ongoing Represented Employee Information
  • 11.11 Indemnification
  • 11.12 Rescission Of Agency Shop Provision
  • 11.13 Effective & Expiration Dates
  • 11.14 Record-Keeping And Reporting
  • 11.15 Violation Of Article
  • 11.16 Non-Arbitrability
  • 11.17 Dues Check Off & Agency Shop Service Fee Deductions
  • 11.18 Payroll Deductions
  • 11.19 Maintenance Of Membership
  • 11.20 Bulletin Boards
  • 11.21 Communications
  • 11.22 Stewards
  • 11.23 Steward Duties
  • 11.24 Steward Selection
  • 11.25 Work Access
  • 11.26 Meeting Space
  • 11.27 Classification Study Requests
  • 11.28 Non-Discrimination For Union Activity
  • 11.29 Union / County Meetings

Article 12 Employee Rights & Benefits

  • 12.1 Employee Records
  • 12.2 Personal Property Reimbursement
  • 12.3 Rest Periods
  • 12.4 Meal Periods
  • 12.5 Non-Discrimination

Article 13 Compensation Benefits

  • 13.1 Mileage Reimbursement
  • 13.2 Shift Differential Premium
  • 13.3 Shifts Defined
  • 13.4 Split Shift
  • 13.5 Call-Back Premium
  • 13.6 Standby Duty
  • 13.7 Premium Pay for Detention Facilities
  • 13.8 Standby Premium Pay
  • 13.9 Psychiatrist Standby Duty
  • 13.10 Psychiatrist Detention Facility Assignment
  • 13.11 Psychiatrist Assigned Mental Health Medical Director Duties
  • 13.12 Deferred Compensation
  • 13.13 Bilingual Premium
  • 13.14 Salary Upon Temporary Promotion
  • 13.15 Premium / Differential Pay Treatment
  • 13.16 Public Health Nurse Assigned As Nurse Practitioner
  • 13.17 Premium For Child Psychiatrists
  • 13.18 Psychiatric Emergency Services/Crisis Stabilization Unit (PES/CSU) Facility
  • 13.19 Required Licenses and Certifications

Article 14 Salary Upon Status Change

  • 14.1 Salary At Appointment
  • 14.2 Reappointment Consideration
  • 14.3 Temporary To Permanent Appointment
  • 14.4 Salary Upon Restoration
  • 14.5 Salary Upon Promotion
  • 14.6 Advanced Salary Upon Promotion
  • 14.7 Salary Upon Demotion
  • 14.8 Salary Upon Transfer
  • 14.9 Salary Upon Reallocation Of Class
  • 14.10 Salary Upon Reclassification Of Position
  • 14.11 Merit Advancement Within Salary Scales
  • 14.12 Salary Upon Advancement Within A Scale
  • 14.13 Effective Date Of Merit Increase
  • 14.14 Salary: Reduction In Pay Upon Discipline

Article 15 Management Rights

  • 15.1 Reservation Of Right
  • 15.2 County Rights
  • 15.3 Contracting Out Bargaining Unit Work

Article 16 No Strike

  • 16.1 Union Representation
  • 16.2 Prohibited Activity
  • 16.3 Union Responsibilities
  • 16.4 Written Assurances
  • 16.5 Employee Liability

Article 17 Full Understanding

  • 17.1 Full Understanding & Modification
  • 17.2 Waiver
  • 17.3 Separability
  • 17.4 Side Letters
  • 17.5 Health Care Reform Reopener

Article 18 Grievance Procedure

  • 18.1 Purpose
  • 18.2 Definitions
  • 18.3 Initiation Deadline
  • 18.4 Time Limits
  • 18.5 First Step
  • 18.6 Second Step Grievance
  • 18.7 Second Step Response
  • 18.8 Third Step Grievance
  • 18.9 Third Step Response
  • 18.10 Mediation
  • 18.11 Arbitrable Grievances
  • 18.12 Selection Of Arbitrator
  • 18.13 Arbitration Issues
  • 18.14 Arbitrator’s Authority & Decision
  • 18.15 Binding / Non-Binding Decision
  • 18.16 Arbitrator’s Decision Due
  • 18.17 Arbitration Expenses Shared

Article 19 Safety

  • 19.1 Shared Safety Obligations
  • 19.2 Safety Program
  • 19.3 Hazard Report, Action, Appeals Process
  • 19.4 Safety Training
  • 19.5 Safety Shoes / Boots

Article 20 Miscellaneous Provisions

  • 20.1 Availability & Accessibility Of Memorandum
  • 20.2 Auto Direct Deposit
  • 20.3 Special Event And Emergency Response Program Assignments
  • 20.4 Lyme Disease Testing
  • 20.5 Layoff And Placement Policy
  • 20.6 Labor/Management Advisory Committees & Joint Labor Management Benefits Committee (JLMBC)
  • 20.7 Retirement Program
  • 20.8 Favored Nation Clause

Article 21 Unpaid Furlough Program (UFP)

  • 21.1 Purpose
  • 21.2 Scheduling Unpaid Furlough Days
  • 21.3 Impact Of UFP Days On Salary & Benefits
  • 21.4 Changes To Scheduled UFP Time
  • 21.5 Pay Deductions: Amortization
  • 21.6 UFP Accounts & Balances
  • 21.7 UFP Deduction: New Employees
  • 21.8 UFP: Terminating & Transferring Employees
  • 21.9 Employees Laid Off: Eligible For Severance
  • 21.10 Employees With Periods Of Leave Without Pay (LWOP)
  • 21.11 Workers Compensation Leave
  • 21.12 Long Term Disability

Article 22 Consultation Procedure

Article 23 Enactment

Article 24 State of the Workforce

Appendix A ESC Salary Table

Appendix B Benchmark & Related Classifications

Appendix C Grievance Procedures

Appendix D Voluntary Time Off Program

Appendix E Agreement to Arbitrate Duration of UFP

Contact Information

Human Resources Department
Business Hours
Monday – Friday
8:00 AM – 5:00 PM
Contact us by Phone
Address
575 Administration Drive
Room 116 B
Santa Rosa, CA 95403
38.465237, -122.725363

Labor Negotiation Updates

Bargaining Unit Contacts

Lis Fiekowsky
Labor Representative
Phone: (510) 238-8320
Cell: (510) 637-8407
lfiekowsky@ifpte20.org

810 Clay Street         
Oakland,  CA  94607-3908

Google Maps Directions

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ESC MOU 2018-2019
(PDF: 1.8 MB)