Deputy Sheriff's Association

MOU between The County
of Sonoma and DSA
August 28, 2018 – March 31, 2019

Deputy Sheriffs’ Association:
Law Enforcement Non-Supervisory Unit 46
Law Enforcement Supervisory Unit 47

Table of Contents

Preamble

Article 1: Term

1.1 Effective Dates
1.2 Notice for Successor Memorandum

Article 2: Recognition

Article 3: Definitions

3.1 Non-Application
3.2 Definitions
3.3 Fair Labor Standards Act Not Incorporated

Article 4: Management Rights

4.1 Retention of Rights
4.2 Non-Grievability of Decision Making Authority
4.3 Exclusive Rights
4.4 Contracting-Out

Article 5: Association Rights

5.1 Bulletin Boards
5.2 Communications
5.3 Work Access 
5.4 Dues Check Off
5.5 Successor Memorandum Procedures
5.6 Non-Discrimination
5.7 Time for Association Activities
5.8 Paid Leave "Pool"
5.9 Representation Assistance
5.10 Use of County Facilities
5.11 Data Run – All Employees in Units
5.12 Data Run – New Employees in Units
5.13 Board Agenda

Article 6: Employee Rights

6.1 Personal Property Reimbursement
6.2 Personal Property Reimbursement Supplement – Damage to Employee Vehicles
6.3 Safety Program
6.4 Employee / Association Safety Appeals
6.5 Personnel Files
6.6 Uniform Review Process – Written Reprimand

Article 7: Salaries And Administration Of The Salary Schedule

7.1 Salaries
7.2 Salary Upon Employment
7.3 Advanced Step upon Employment
7.4 Reappointment Consideration
7.5 Extra Help to Permanent Appointment
7.6 Salary upon Restoration
7.7 Salary upon Promotion
7.8 Advanced Salary upon Promotion
7.9 Salary upon Demotion during Probation (Failed Probation)
7.10 Salary upon Involuntary Demotion
7.11 Salary upon Voluntary Demotion
7.12 Salary upon Reappointment from Voluntary Demotion
7.13 Salary upon Transfer
7.14 Salary upon Reallocation of Class
7.15 Salary upon Reclassification of Position - Same Salary
7.16 Salary upon Reclassification of Position - Higher Salary
7.17 Salary upon Reclassification of Position - Lower Salary
7.18 Merit Advancement within Salary Range / Scale
7.19 Performance Appraisals
7.20 Salary Upon Advancement Within A Range / Scale
7.21 Effective Date of Merit Increase
7.22 Salary Upon Temporary Promotion
7.23 Subsequent Reassignment
7.24 Salary upon Disciplinary Reduction in Pay
7.25 Hourly Cash Allowance
7.26 One-Time Lump Sum, Non-Recurring and Pensionable Payment

Article 8: Special Compensation Benefits

8.1 Special Compensation Premium Pays
8.2 Specialist Premiums
8.3 Specialty Assignment Trial Period
8.4 Specialty Assignment Guarantee Period
8.5 Specialty Assignment Continuation
8.6 Public Safety Officers Procedural Bill Of Rights Act
8.7 Joint Recommendation To Civil Service Commission
8.8 POST Premiums
8.9 Dog Handler
8.10 Mounted Unit

Article 9: Bilingual Pay

Article 10: Uniforms And Equipment

10.1 Uniforms
10.2 Equipment
10.3 Use Of Uniforms And Equipment

Article 11: Mileage Reimbursement

Article 12: Deferred Compensation And Retirement

12.1 Deferred Compensation And Retirement
12.2 414(h)(2) - Tax Deferred Retirement Contribution
12.3 Safety Employees Hired Before January 1, 2013 (3% at 55 – 3% at 50 Enhanced Safety Retirement Program)
12.4 New Retirement Tier For Safety Employees Hired On Or After January 1, 2013

Article 13: Direct Deposit

13.1 Direct Deposit – Employee Pay
13.2 Mail Deposit – Dues and AFLAC Premiums
13.3 Mailing RMT Contributions

Article 14: Hours And Overtime

14.1 Application
14.2 Types of Employment
14.3 Work Schedules
14.4 Flex-Time Schedule
14.5 Posting of Work Schedules
14.6 Work Schedule Change
14.7 Statutory Overtime For the Non-Exempt Employee
14.8 Non-Statutory Overtime
14.9 Assignment of Overtime
14.10 Overtime Earned
14.11 Overtime Compensation
14.12 Approval for Compensatory Time Off
14.13 Requests for Compensatory Time Payments
14.14 Compensatory Time Payment at Separation
14.15 Half-Time Pay Provision.
14.16 Overtime Not Cumulative
14.17 Non-Applicability of FLSA

Article 15: Standby And Callback

15.1 Definition of Standby
15.2 Callback
15.3 Court Callback

Article 16: Shift Differential Premium

16.1 Shift Premium Compensation
16.2 Day Shift Holdover
16.3 Swing / Night Shifts
16.4 Resident Deputies & Detectives

Article 17: Meals And Rest Periods

17.1 Rest Periods
17.2 Lunch Periods
17.3 Meals
17.4 Lodging

Article 18: Health & Welfare Benefits For Active Employees

18.1 Active Employee Health Plans
18.2 Enrollment In County Offered Health (Medical, Dental, Vision, Life Insurance) Plans
18.3 Employee Assistance Program
18.4 Long-Term Disability (LTD)
18.5 Workers' Compensation Claims Disputes
18.6 Medical / Pregnancy Disability Leave
18.7 Salary Enhancement Plans
18.8 Plan Documents and Other Controlling Documents
18.9 Health Reimbursement Arrangement (HRA) Contribution
18.10 One-Time, Lump Sum, Non-Recurring and Non-Pensionable Payment

Article 19: Medical Benefits For Future Retirees

19.1 Retiree Medical Coverage
19.2 County Contribution toward Retiree Medical Costs – Employees Hired Before January 1, 2009
19.3 County Contribution toward Retiree Medical Costs – Employees Hired On or After January 1, 2009 – Effective January 1, 2009
19.4 Surviving Dependent – County Contribution for Employees Hired Before January, 2009
19.5 Surviving Dependent – Eligibility to Participate in a County Offered Medical Plan - Employees Hired On or After January 1, 2009
19.6 DSA Retiree Medical Trust

Article 20: Holidays

20.1 Holidays – Paid
20.2 Holidays – Scheduled
20.3 Holiday – Day Observed
20.4 Holiday – Compensation
20.5 Holiday Compensation – Day Worked
20.6 Holiday – Part-time Employees
20.7 Holiday Pay Maximum

Article 21: Vacation

21.1 Maximum Accumulation
21.2 Part-time Employees
21.3 Accrual
21.4 Reappointment
21.5 Vacation Schedules
21.6 Payment for Unused Vacation

Article 22: Sick Leave And Family Leave

22.1 Sick Leave Accrual
22.2 Sick Leave Use
22.3 Sick Leave Documentation
22.4 Restoration of Accrued Sick Leave
22.5 Sick Leave Conversion at Regular Retirement
22.6 Sick Leave – Payoff at Regular Retirement
22.7 Sick Leave – Distribution at Non-Duty Related Death or Layoff
22.8 Sick Leave Distribution at Disability Retirement or Duty Related Death
22.9 Family Care & Medical Leave

Article 23: Compassionate Leave

Article 24: Non-Duty Court Leave

Article 25: Jury Duty

Article 26: No Break In Service

Article 27: Voting

Article 28: Employment In More Than One Position

Article 29: Staff Development

29.1 Staff Development
29.2 Staff Development and Wellness Benefit Allowance Program
29.3 In-Service Training
29.4 Physical Fitness
29.5 Non-Grievable

Article 30: Grievance Procedure

30.1 Purpose
30.2 Definitions
30.3 Representation
30.4 Initiation Deadline
30.5 Time Limits
30.6 First Step
30.7 Second Step Grievance
30.8 Second Step Response
30.9 Third Step Grievance
30.10 Third Step Response
30.11 Mediation
30.12 Arbitrable Grievances
30.13 Selection of Arbitrator
30.14 Arbitration Issues
30.15 Arbitrator’s Authority
30.16 Binding Decision – Limit on Monetary Award
30.17 Arbitrator’s Decision Due
30.18 Arbitration Expenses Shared

Article 31: Classification Information

31.1 Copies of Classification Studies
31.2 Meet and Confer Obligation

Article 32: Labor / Management Meetings

32.1 Matters of Mutual Interest
32.2 Written Notice
32.3 Participation
32.4 Joint Training on Memorandum

Article 33: No Strike

33.1 Full Performance of Duties
33.2 Prohibited Activities
33.3 Association Responsibilities
33.4 Written Assurance
33.5 No Lockout

Article 34: Full Understanding, Modification, Acknowledgment

34.1 Full Understanding
34.2 Acknowledgment
34.3 Meet and Confer During Term of Memorandum
34.4 Written Modifications Required
34.5 No Limitation on Authority of Civil Service Commission
34.6 Non-Precedence
34.7 Side Letters
34.8 Health and Welfare Benefits Health Care Reform Compliance Reopener
34.9 Favored Nation Clause – Reopener

Article 35: Association Security

35.1 Maintenance of Membership
35.2 Agency Shop Service Fee
35.3 Separation from Unit Exception
35.4 Service Fee Choice
35.5 Calculation of Basic Service Fee
35.6 Advance Notice of Agency Shop Service Fee
35.7 Notice of New Employees
35.8 Agency Shop Service Fee Collection
35.9 Indemnification
35.10 Rescission of Agency Shop Provision
35.11 Recordkeeping and Reporting
35.12 Association’s Constitutional Obligations
35.13 Violation of Law

Article 36: Invalid Sections

36.1 Invalid Sections
36.2 Separability

Article 37: Sworn Staffing

Article 38: Distribution Of Memorandum Of Understanding And Enactment

38.1 Distribution
38.2 Enactment

Appendix A: Salary

Appendix B: Departmental Grievance Form

Contact Information

Human Resources Department
Business Hours
Monday – Friday
8:00 AM – 5:00 PM
Contact us by Phone
Address
575 Administration Drive
Room 116 B
Santa Rosa, CA 95403
38.465237, -122.725363

Labor Negotiation Updates

Bargaining Unit Contacts

Michael Vail
President
Email: president@sonomacountydsa.org
Phone: (707) 545-5975
Address: 2796 Ventura Ave
               Santa Rosa, CA 95403

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DSA MOU 2018 - 2019
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