Registration ensures that your company, as well as the North Coast Builders Exchange, receives emailed bid notifications for the categories you indicate an interest in. Please register at the County’s Supplier Portal, where you will find step-by-step registration instructions.
Registration ensures that your company, as well as the North Coast Builders Exchange, receives emailed bid notifications for the categories you indicate an interest in. Please register at the County’s Supplier Portal; step-by-step registration instructions are posted there.
All contractors are required to register and meet requirements of the Department of Industrial Relations (DIR) Public Works Construction Project regulations using the State of California online application.
The Board of Supervisors has mandated an insurance level that we are not able to negotiate. All suppliers that perform services, particularly construction serves, must supply our office with acceptable certification prior to the start of any job. Our basic requirements include proof of General Liability with specific endorsement language naming the County as additional insured, Automotive, Worker's Comp and in some cases environmental pollution. All limits are $1,000,000. The name insured must match the name your Contractor's license is issued in.
State law requires that we pay prevailing wage on all construction projects over $1,000. Prevailing Wage rates may be obtained through the North Coast Builders Exchange or from the State Industrial Relations Department. The County reserves the right to require copies of payroll records, certified in accordance with the State of California Labor Code Section 1776.
The Purchasing Agent is responsible for all projects valued at $0.00 to $175,000. We issue informal sealed bids for projects over $45,000. These projects are put out to bid utilizing the bid list identified in Item 2. Contracts of $45,000 or more use the Sonoma County Construction Contract rather a purchase order. A Bid Bond, Performance Bond, and Labor and Materials Bond as well as insurance are all required on projects this size.
Projects less than $45,000
We can choose to do projects under $45,000 in-house, using County staff, or we can get quotes from licensed contractors. To expedite the quote process, the Architect or Facilities team usually contacts two to three contractors for competitive quotes.
Project over $175,000
Projects over $175,000 are Board bids and the Sonoma County Board of Supervisors will sign the resultant contracts.