Minutes August 9 2018

Commissioners Present:
First District: Jan Blalock
Second District: Trisha Almond (Chair), Karen Langdon
Third District: Jennifer Whyte (Officer-at-Large)
Fourth District: Leticia Padilla
Fifth District: Lorena Barrera (Vice Chair), Ariana Diaz De Leon, Jessica Wood

Commissioners Absent:
First District: Joanne M. Brown
Third District: Victoria Fleming*, Jennielynn Holmes
Fourth District: Dianna MacDonald
* On Leave of Absence

1. Call to Order – Introductions – Mission Statement
   Chair Almond called the meeting to order at 6:01 PM
2. Approval of the August 9, 2018 Agenda
   Due to the requirements of the Brown Act, only changing the order of, or deletion of items may be allowed. New items may not be added.
   
   Motion to approve the August 9, 2018 agenda noting that Second District Commissioner Barbara Badham be removed due to her resignation and that Fourth District Commissioner Dianna MacDonald be added due to recently being sworn in.   
   
   Motion:
   Commissioner Wood                   Ayes: 7       Noes: 0
   Second:
   Commissioner Blalock                 Absent: 4   Abstained: 1
   
   Commissioners Brown, Fleming, Holmes and MacDonald were absent. Commissioner Almond abstained as Chair.
   
   The motion passed.
3. Approval of the July 12, 2018 Draft Minutes
   
   Motion to approve the July 12, 2018 Draft Minutes
   
   Motion:
   Commissioner Diaz De Leon       Ayes: 5      Noes: 0
   Second:
   Commissioner Wood                 Absent: 4   Abstained: 3 (Karen & Lorena)
   
   Commissioners Brown, Fleming, Holmes and MacDonald were absent. Commissioners Barrera and Langdon abstained due to absence at the July 12, 2018 meeting and Commissioner Almond abstained as Chair.
    
   The motion passed.
4. Public Comment on Agendized Items
   Public comment is limited to three minutes per topic, unless otherwise noted.
5. Commissioner Announcements/Communications with Supervisors/Tabling Opportunities – All
   1. Commissioner Blalock shared comments from the Santa Rosa market last month. Commissioner Diaz De Leon mentioned she and Commissioners Wood and Barrera will table at the Veterans Building Farmers Market and she and Commissioner Wood will table at the 3rd Annual Mochilada in Roseland.
   2. Chair Almond shared that a proclamation was requested from the cities mentioned above along with the City of Cloverdale thanks to Commissioner MacDonald. Commissioner Langdon read out her speech which she shared with the Petaluma City Council when receiving the Women’s Equality Day Proclamation from the City of Petaluma. Commissioners Langdon and Commissioners Blalock stated they would be available to receive the Gold Resolution from the Board of Supervisors.
   3. Chair Almond asked whether commissioners would like to keep the regular meeting in October and also have the Strategic Planning Session. After discussion, Commissioners concluded they would have both.
6. Openings and Appointments
   Commissioner Fleming is currently on leave. Commissioner Holmes resigned. Commissioner MacDonald was sworn in and Commissioner Betsy Connolly would be sworn in at the regular September meeting.
7. Public Comment On Non-Agendized Items
   Public comment is limited to three minutes per topic, unless otherwise noted
8. Regular Calendar Items
   Discussion and possible action on items 1 through 8.
   1. Overdue Ethics Training
      Commissioners Langdon, Padilla and Wood are past due. Commissioner Whyte will be re-sending the link for the Ethics training.
   2. Junior Commissioner Project
      The orientation will be at the Arlene Francis Center and the center has also saved the date for the graduation. The cost may be free. Commissioner Padilla mentioned that Rhonda and Commissioner Blalock are the current mentors. They are still looking for two more mentors. Chair Almond clarified that anyone who wants to be a mentor would still need to submit an application.
   3. Women’s History Month Suffrage Project
      Commissioner Blalock shared the minutes from the last conference call that was conducted.
   4. National Association of Commissions for Women Conference (NACW) & ACCW Meeting
      Commissioner Blalock shared a PowerPoint presentation with pictures. She then gave a brief summary of the speakers and the organizations they represented. Chair Almond also shared information on the meetings she attended.
      
      Motion to add an additional five minutes to the discussion.
      
      Motion:
      Commissioner Whyte              Ayes: 7        Noes: 0
      Second:
      Commissioner Diaz De Leon    Absent: 4    Abstained: 1
      
      Commissioners Brown, Fleming, Holmes and MacDonald were absent. Commissioner Almond abstained as Chair.
      
      The motion passed.
      
      The discussion continued with Chair Almond and Commissioner Blalock and they also mentioned they would discuss the “Women Speak Out” project at the Strategic Planning Session in October.
   5. Possible New Ad Hocs
      Commissioner Langdon spoke about her idea on promoting the Commission. Commissioner Whyte briefly discussed her idea about pay equity. Commissioner Barrera to send out the work plan template and include the deadlines for submission of the work plans in order to have them in the October agenda and the agenda for the strategic planning session.
   6. MailChimp Account and Email lists
      Chair Almond asked other commissioners to share any email lists they might have so that they can be inputted into the MailChimp Account. Chair Almond also stated that she would like to reach out to organizations so that they can share our Call to Action. Commissioner Langdon offered to look at the letter and help revise it.
   7. Monthly Update Email to subscribers
      Commissioner Wood thought it would be a great idea to help send out monthly updates on what the commission is up to and letting the community know what events we are participating in.
   8. Changes in Commission Staff Support
      Chair Almond mentioned that Commissioner Blalock now has a proxy card and Chair Almond suggested that one of the JCP Managers getting a proxy card too so that the will also be able to have access to a fleet vehicle.
   9. CSW Processes
      Commissioner Whyte explained the responsibility sign-up sheet she created. Chair Almond stated we would continue to update the responsibility sign-up sheet and designate assignments to other commissioners.
   10. Administrative Report
       Chair Almond reminded everyone that a new code for the storage was sent to everyone because the information was changed.
   11. Updating Website
       Chair Almond stated she requested new bios from the incoming commissioners. She also informed the commissioners that we want to gather information on past commissioners.
9. Community Issues, Liaisons, and Coordinators
   Program development updates not included above.
   • Field Trip – Update from Commissioners managing specific field trips
   • Human Trafficking Task Force
     Commissioner Blalock reported that no meeting was held this past month.
   • Speaker Coordinator – All
     Chair Almond reported that in the next few months, the new ACCW chair will be visiting all the commissions
   • Volunteer Coordinator – Vacant
10. Agenda Items for Next Commission Meeting
    Proposal, discussion, and possible action items for next Commission meeting.
11. Adjournment 
    Meeting adjourned at 7:17PM