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Commission on the Status of Women Meeting

August 9, 2018 at 6:00 PM

HR Training Center
575 Administration Drive
Suite 117C
Santa Rosa, CA 95403
38.464714, -122.72561

Meeting Documentation

Agenda

First District: Jan Blalock, Joanne M. Brown
Second District: Trisha Almond (Chair), Karen Langdon, *Barbara Badham
Third District: Victoria Fleming, Jennielynn Holmes, Jennifer Whyte (Officer-at-Large)
Fourth District: Leticia Padilla
Fifth District: Lorena Barrera (Vice-Chair), Ariana Diaz De Leon, Jessica Wood
Staff:
* On Leave of Absence

  1. CALL TO ORDER – INTRODUCTIONS – MISSION STATEMENT – ALMOND
  2. APPROVAL OF THE AUGUST 9, 2018 AGENDA – ALMOND
    Due to the requirements of the Brown Act, only changing the order of, or deletion of items may be allowed. New items may not be added.
  3. APPROVAL OF THE JULY 12, 2018 DRAFT MINUTES – ALMOND
  4. PUBLIC COMMENT ON AGENDIZED ITEMS – ALMOND
    Public comment is limited to three minutes per topic, unless otherwise noted.
  5. COMMISSIONER ANNOUNCEMENTS/COMMUNICATIONS WITH SUPERVISORS/TABLING OPPORTUNITIES – ALL – 7 MINUTES
    • Follow up on tabling events in Santa Rosa and Petaluma markets and updates on secured dates and locations – Almond and Barrera
    • Women’s Equality Day Proclamations were submitted in the cities of Petaluma, Rohnert Park, Santa Rosa and Sonoma – Almond, Barrera, Brown and Diaz De Leon (pgs 8-11)
    • Strategic Planning session has been scheduled for Saturday, October 27, 2018 from 10AM to 2:30PM - Almond
  6. OPENINGS AND APPOINTMENTS – ALMOND
    Chair will report out on openings
  7. PUBLIC COMMENT ON NON-AGENDIZED ITEMS – ALMOND
    Public comment is limited to three minutes per topic, unless otherwise noted
  8. REGULAR CALENDAR ITEMS
    Discussion and possible action on items 1 through 8.
    1. Overdue Ethics Training – Almond – 3 minutes
      AB 1234 mandates that Ethics in Public Service training must be completed by each member of a legislative body, each elected official, any employees who may be designated by an agency to receive the training, and all members of boards/ commissions/committees. Currently, there are three commissioners who are due to complete this training.
    2. Junior Commissioner Project – Diaz De Leon and Padilla – 5 Minutes
      Commissioners to provide an update on the status of the upcoming orientation and all details regarding orientation and the tasks HR expects Junior Commission Project Manager to fulfill.
    3. Women’s History Month Suffrage Project – Blalock – 3 Minutes
      Commissioner Blalock will provide a short update on the project being coordinated by the National Women’s History Project.
    4. National Association of Commissions for Women Conference (NACW) & ACCW Meeting – Blalock and Almond – 10 Minutes
    5. Possible New Ad Hocs – Langdon and Whyte – 10 minutes (Page 12)
      Commissioner Langdon will discuss her idea on a possible new ad hoc focusing on CSW promotion. Commissioner Whyte will discuss her idea on a possible new ad hoc focused on economic justice and pay equality. These ad hocs will be considered at the strategic planning session in October.
    6. MailChimp Account and Email lists – Almond and Barrera – 5 minutes
      Commissioners will talk about the recently created mail chimp account and the proposed email that is intended to reach all CSW subscribers. There will also be a discussion on the email lists needed in order to input information into the MailChimp account.
    7. Monthly Update Email to subscribers – Wood – 5 minutes
      Commissioner Wood will discuss her idea of sending a monthly email to all subscribers or individuals who have signed up to receive more information about the commission.
    8. Changes in Commission Staff Support – Almond – 10 Minutes
      The Chair will discuss required adjustments in operational support and will briefly update commissioners on the outcome of the meeting with HR that took place on Tuesday, July 17, 2018.
    9. CSW Processes – Almond and Whyte – 5 minutes (page 13)
      Commissioners will explain the created responsibility sign-up sheet and allow interested commissioners to sign up for a duty that needs to be fulfilled per assigned responsibilities from HR. Commissioners will also discuss orientation procedure
    10. Administrative Report – Almond – 5 minutes
      Chair to provide an update on various county-based, commission-related projects, as well as review other administrative and budgetary items, as needed, to include:
      • Storage Unit update per email sent on July 18th, 2018
    11. Updating Website - Almond - 5 minutes
      Chair to discuss updating bio section to include new Commissioner Bios and photos, as well as incorporating a list of "Past Commissioners"
  9. COMMUNITY ISSUES, LIAISONS, AND COORDINATORS – 5 MINUTES
    Program development updates not included above.
    • Field Trip – Update from Commissioners managing specific field trips
    • Human Trafficking Task Force – Blalock
    • Speaker Coordinator – All
    • Volunteer Coordinator – Vacant
  10. AGENDA ITEMS FOR NEXT COMMISSION MEETING
    Proposal, discussion, and possible action items for next Commission meeting.
  11. ADJOURNMENT

Agendas and Materials

Due to legal, copyright, privacy or policy considerations, not all materials are posted online. Materials that are not posted are available for public inspection between 10:00 a.m. and 4:00 p.m., Monday through Friday, at 575 Administration Drive, Suite 116B, Santa Rosa, CA.

Public Comment

Any member of the audience desiring to address the Commission on a matter on the agenda: Please walk to the public speaker’s table and after receiving recognition from the Chair, please state your name and make your comments. In order that all interested parties have an opportunity to speak, please be brief and limit your comments to the subject under discussion. Each person is usually granted 3 minutes to speak; time limitations are at the discretion of the Chair. While members of the public are welcome to address the Commission, under the Brown Act, Commission members may not deliberate or take action on items not on the agenda, and generally may only listen.

Commitment to Civil Engagement

All are encouraged to engage in respectful dialog that supports freedom of speech and values diversity of opinion. Commissioners, Staff, and the public are encouraged to:

  • Create an atmosphere of respect and civility where Commissioners, County Staff, and the Public are free to express their ideas within the time and content parameters established by the Brown Act and CSW’s standard Parliamentary procedures (Robert’s Rules of Order);
  • Establish and maintain a cordial and respectful atmosphere during discussions;
  • Foster meaningful dialogue free of attacks of a personal nature and/or attacks based on age, (dis)ability, class, education level, gender, gender identity, occupation, race and/or ethnicity, sexual orientation;
  • Listen with an open mind to all information, including dissenting points of view, regarding issues presented to the Commission;
  • Recognize it is sometimes difficult to speak at meetings, and out of respect for each person's perspective, allow speakers to have their say without comment or body gestures, including booing, whistling or clapping;

Disabled Accommodation: If you have a disability which requires an accommodation, an alternative format, or requires another person to assist you while attending this meeting, please contact the Deputy Clerk at (707) 565-2821, as soon as possible to ensure arrangements for accommodation.

Contact Information

Commission on the Status of Women
Human Resources Department
County of Sonoma
Business Hours
Monday – Friday
8:00 AM – 5:00 PM
Address
Sonoma County Administration Building
575 Administration Drive
Suite 116B
Santa Rosa, CA 95403
38.464975, -122.725632
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