Commission on Status of Women Meeting
First District: Jan Blalock, Joanne M. Brown, Maddy Leader
Second District: Trisha Almond (Chair), Caitlin Quinn (Officer-at-Large), Katie Gordon
Third District: Lorena Barrera (Vice-Chair)
Fourth District: Leticia Padilla, Dianna MacDonald
Fifth District: Ariana Diaz De Leon, Jessica Wood, Peggy Rogers
- Call to Order – Introductions – Mission Statement
- Approval of the April 9, 2020 Agenda
Due to the requirements of the Brown Act, only changing the order of or deletion of items may be allowed. New items may not be added.
- Approval of the February 13, 2020 Meeting Minutes
- Public Comment on Agendized Items
Public comment is limited to three minutes per topic, unless otherwise noted.
- Commissioner Announcements
Commissioners to provide any commission-related announcements, report on communications with supervisors and also announce any tabling opportunities.
- Openings and Appointments
- Chair will report out on openings.
- Public Comment on Non-Agendized Items
Public comment is limited to three minutes per topic unless otherwise noted.
- Presentations – None
- Regular Calendar Items
- Social Media Policy Update (Quinn)
Discussion and possible action on approving an amended internal social media policy.
- By-Laws Amendments (Barrera)
Introduction and discussion on proposed amendments to the current CSW by-laws.
(Note this is step one of two which will be final approval of by-laws).
- Strategic Planning Session (Almond)
Discussion and possible action on scheduling the biennial strategic planning session.
- COVID-19 Community Assistance (Almond)
Discussion and possible action on using CSW funds for approved ideas intended to assist the community due to the effects of the Shelter-in-Place Order made by the County.
- Officer Nominations (Almond)
Chair will read the duties and qualifications for the Chair, Vice-Chair and Officer-at-Large positions. Nominations will then be taken from the floor.
- Officer Reports and Administrative Updates
- Ad Hoc Committee and Project Committee Updates
Commissioners to provide reports and/or updates from the work being done by their ad hoc committee(s) and/or project committee(s).
- Empowerment Ad Hoc
- Marketing Ad Hoc
- Women’s Voices
- Junior Commissioner Project Committee
- Community Issues, Liaisons, and Coordinators
Commissioners to provide brief updates or ideas on the following:
- Association of California Commissions for Women (ACCW)
- Council on Aging
- Field Trip Ideas
- Human Trafficking Task Force
- Legislative Advisory Group
- National Association of Commissions for Women (NACW)
- National Women’s History Alliance (NWHA)
- Sonoma County 2020 Centennial Coalition
- Speaker Coordinator
- Agenda Items for Next Commission Meeting
Proposal, discussion, and possible action items for next Commission meeting.
Changes to the Brown Act authorized by Governor Newsom in response to Covid-19
Governor Newsom signed Executive Order N-29-20 which supersedes Executive Order N-25-20 as such order relates to the Brown Act. Executive Order N-29-20 further responds to concerns of public health officials and public agencies that observance of public meeting laws could accelerate the spread of the COVID-19 virus. The new Executive Order no longer requires public agencies subject to the Brown Act to have one physical location open for the public to observe and address the meeting. Agencies are now permitted to allow the public to observe and address the meeting telephonically or otherwise electronically.
The following are key provisions of the Executive Order with the substantive changes from the prior order identified in bold below:
- Allows public agencies to hold public meetings via teleconference and to make the meeting accessible electronically or telephonically to all member of the public seeking to attend and address the Board.
- The requirement that each teleconference location be publicly accessible is suspended.
- The requirement to post agendas at all teleconference locations and notice each location where the member is calling in from is suspended.
- The requirement that at least a quorum be present in the boundaries of the jurisdiction is suspended.
- Notice must still be given 72 hours in advance for regular meeting and 24 hours in advance for special meetings.
- Local Agencies may hold meetings via teleconferencing and allow the public to observe and address the meeting telephonically or otherwise electronically. (NOTE: the prior order required at least one physical location be open for the public to observe and address the meeting. A physical location for observing the meeting is no longer required.)
- If meeting is held telephonically or otherwise electronically, agencies must implement a procedure for receiving and swiftly resolving requests for reasonable modification or accommodations from individuals with disabilities, consistent with the ADA. The procedure must be advertised each time notice of the meeting is given.
- Agencies are encouraged to use sound discretion and to make reasonable efforts to adhere to the Brown Act as closely as possible.
Agendas and Materials
Agendas and Materials: Agendas and most supporting materials are available on the Commission’s website.
Due to legal, copyright, privacy or policy considerations, not all materials are posted online.
NOTE: Due to the ongoing Covid-19 situation, materials that are not posted will be available directly from the Commission at firstname.lastname@example.org
If you have a disability which requires an accommodation, an alternative format, or requires another person to assist you while attending this meeting, please contact CSW at email@example.com, as soon as possible to ensure arrangements for accommodation.
Approval of the Consent Calendar
The Consent Calendar includes routine financial and administrative actions that are usually approved by a single majority vote. There will be no discussion on these items prior to voting on the motion unless Commission Members or the public request specific items be discussed and/or removed from the Consent Calendar.
Any member of the audience desiring to address the Commission should wait to be called upon via the online meeting method. In order that all interested parties have an opportunity to provide comments, please be brief and limit your comments to the subject under discussion. (Please note that your comments will be read during the appropriate time in the meeting.)
Each person is usually granted 3 minutes to speak but in this case, the comments should be typed and the comments will be timed to the three (3) minute mark as they are read by the one of the officers.
Please note that while members of the public are welcome to address the Commission, under the Brown Act, Commission members may not deliberate or take action on items not on the agenda, and generally may only listen.
Commitment to Civil Engagement
All are encouraged to engage in respectful dialog that supports freedom of speech and values diversity of opinion. Commissioners, Staff, and the public are encouraged to:
- Create an atmosphere of respect and civility where Commissioners, County Staff, and the Public are free to express their ideas within the time and content parameters established by the Brown Act and CSW's standard Parliamentary procedures (Robert’s Rules of Order);
- Establish and maintain a cordial and respectful atmosphere during discussions;
- Foster meaningful dialogue free of attacks of a personal nature and/or attacks based on age, (dis)ability, class, education level, gender, gender identity, occupation, race and/or ethnicity, sexual orientation;
- Listen with an open mind to all information, including dissenting points of view, regarding issues presented to the Commission;
- Recognize it is sometimes difficult to speak at meetings, and out of respect for each person's perspective, allow speakers to have their say without comment or body gestures, including booing, whistling or clapping;