Santa Rosa, CA – February 19, 2019 – The Sonoma County Clerk-Recorder’s Office is excited to announce an expansion in records available for purchase online. This increased access is designed for expediency and to save citizens time, money, and frustration when trying to get copies of records. In early 2018, the Clerk-Recorder’s Office implemented new
technology allowing copies of many Clerk-Recorder public documents back to 1980 to be purchased online. Recently, recorded documents available to purchase via this online service has been expanded back to 1964, when the electronic index began. The public may search and purchase these records at
Previously, a customer would have needed to come into the office or mail in a request with the correct fees to purchase a copy of any of these records. If the requestor was not in the area and dealing with a time-sensitive matter, they would be forced to pay fees to someone to physically come into the office to
get the record, or would need to wait on the mail, potentially causing financial and legal repercussions due to the delay.
The County Recorder’s Office is responsible for recording, preserving and making available to the public all recordable documents, such as deeds, liens, military discharge records, affidavits of deaths and reconveyances. The County Clerk files Fictitious Business Names, notary public registrations, CEQA
postings and other documents. The Sonoma County Clerk-Recorder’s Office takes its responsibility to preserve and make records available to the public seriously.
Pursuant to California law, the records are not available to be viewed or read online, but may be purchased and then viewed. Recorded documents go back to 1850, when California became a state. All the recorded documents have been digitized and microfilmed for preservation purposes. The documents have
always been available to view and purchase in the office. Prior to 1964, the index was in bound books. The original books are still found in the office, although they have also been digitized for preservation purposes. Future office plans include projects to allow online access to those
The Sonoma County Clerk-Recorder-Assessor Department is committed to improving accessibility, access and convenience for the public and adding to the available options is the latest step in ongoing efforts in the department.